Friday, May 25, 2018

13 Essential Gmail Terms and Features You Should Know About

By Akshata Shanbhag

Are labels the same as folders?
How are both different from categories?
You might have questions like these about the web version of Gmail if you’re new to it. To help you get familiar with Gmail, we’ll give you the gist of all the essential Gmail features you should really know about.

1. Conversation View

You know this as an email thread. Conversation View packs an email and all replies to it into a single view to ensure that you get the context when you’re reading any of the messages. Each message in the group gets its own collapsible section.
To turn on this Gmail feature, visit Settings > General. There, under the Conversation View section, select the radio button for Conversation view on.

2. Importance Markers

These are visual cues that highlight emails Google thinks might be important to you. You’ll see them as yellow-colored tags next to certain emails once you enable the Show markersoption under Settings > Inbox.
How does Gmail decide which emails you’re likely to consider important?
It relies on the way you process email. Gmail pays attention to which emails you open and reply to, which ones you archive or delete, which contacts you communicate with, and so on.
When Gmail mistypes an email as important, you can correct it by clicking on the marker to disable it. Likewise, you can enable a marker for an email that you consider important but Gmail has failed to mark as such. In both cases, Gmail learns from your actions to improve its accuracy.

3. Undo Send

As its name suggests, Undo Send lets you pull back an email you’ve hit Send on. You have a ten-second window to do it though, and you can tweak this interval by a few seconds under Settings > General > Undo Send.
Gmail enables the feature by default, and right after you send an email, you’ll see the Undooption right below the search box.

4. Labels

Labels are the signature Gmail feature. They’re text-based, color-coded identifiers to help you find the right emails faster. The items you see in the sidebar like InboxTrash, and Drafts happen to be labels that Gmail has already set up for you.
Labels behave somewhat like folders and somewhat like tags. You’re better off thinking of them as tags though. Read our power user guide to Gmail to understand them better. (Note that Gmail doesn’t have actual folders or tags.)

5. Categories

These are a set of default labels that show up as tabs in Gmail. You have four of them: SocialPromotionsUpdates, and Forums.
Categories add context to your emails and keep automated messages like social media updates and promotional mailers out of your primary inbox.
Thanks to the category tabs, you can find specific types of emails faster. For example, if you’re looking for a password reset email, you can jump right to the Updates tab because that’s where it’s programmed to show up.
If you want to stick with the Primary tab only, turn off the category tabs via the Configure inbox option hidden behind the “gear” (Settings) icon.

6. Filters

Filters are rules you set up to teach Gmail to process your emails for you based on various criteria.
You can use filters to stop automated emails, find emails with large attachments, and mark emails as read. You can also use them to label, delete, and organize emails automatically. Start by setting up smart Gmail filters to deal with the bulk of your email.

7. Labs

You might have seen a section titled Labs in Gmail settings. It’s dedicated to experimental Gmail features. (We’ll cover three of them in the upcoming sections.) There’s no guarantee that these features won’t break or disappear altogether, but they come in handy anyway.
You can toggle a Labs feature by selecting the Enable or Disable radio button next to it. Be sure to hit the Save Changes button to wrap up.

8. Preview Pane (Labs Feature)

This is a time-saving Gmail feature that displays the content of an email right next to the message list. Essentially, you get a split-pane view that ensures you don’t have to open a message to read it.
To use the Preview Pane feature, you’ll need to enable it first from Settings > Labs. Once you do, you can tell Gmail to display email previews either below or beside your inbox. Click on the icon next to the “gear” (Settings) icon to toggle between the two views.

9. Multiple Inboxes (Labs Feature)

Multiple Inboxes are a set of up to five inbox panes stacked below your primary inbox. The beauty of it is that you get to decide what kind of emails should go in each pane.
For example, you can have one pane for messages with a certain label and another one for starred messages. Throw in a third pane for emails that match a particular search query. It’s all up to you.
To configure what you want to see in each custom inbox, you’ll have to visit Settings > Multiple Inboxes. You’ll see this section only after you enable the Multiple Inboxes feature under Settings > Labs.

10. Canned Responses (Labs Feature)

Happy Birthday Email Template
Canned responses are nothing but email templates. Set them up to save yourself the hassle of having to type the same stuff over and over.
For repetitive business emails, season’s greetings and such, start with a canned responseand tweak its details.

11. Priority Inbox

This is a special Gmail view to ensure that the right messages bubble to the top in your inbox. By the right messages we mean the unread ones, the ones marked as Important, and your starred messages. Everything else comes second.
To switch to the Priority Inbox view, hover on Inbox in the sidebar and click on the tiny down arrow that shows up. You should now see a popup menu with a list of views or Inbox Types to choose from. You know what you have to select!
It’s handy that you can customize the kind of messages you see in the Priority Inbox. To get started, go to Settings > Inbox > Inbox sections.

12. Gmail Offline

As you might have guessed, this is Gmail’s way of giving you offline access to your email. It allows you to read, organize, search, delete, archive, compose, and queue emails for sending—all without an internet connection. It’s a pity that you can take advantage of this Gmail feature only if you use Google Chrome.
To start accessing your Gmail messages when you’re offline, you’ll need to install the Gmail Offline Chrome app. Instead of visiting the Chrome Web Store, you can also click on the Install Gmail Offline button under Settings > Offline to install the app.
When you run the Chrome app for the first time, it asks you for permission to access your inbox offline. Select the Allow offline mail radio button and hit the Continue button to set up Gmail for offline use.
For help with configuring the offline version of Gmail, read our complete guide on how to use Gmail offline.

13. Inbox by Gmail or Google Inbox

This is Gmail’s better-looking in-house competitor. Inbox by Gmail is super efficient and saves you time. It brings a different layout, smart email groups (Bundles), reminders, scannable cards for important data, and a lot more to your inbox.
Of course, you might still prefer the old Gmail over Google Inbox. You don’t have to choose between them though. Switch between the old and new versions of Gmail anytime by jumping to the right link:

Learn the Ins and Outs of Gmail

If you’ve got yourself a brand new Gmail account or if you have always favored a desktop client to use Gmail, the web version can take a bit of getting used to.
The Gmail way of doing things can even feel illogical or complex to you. But that’s only until you get the hang of its best features, which you will sooner or later. Our beginner’s guide to Gmail is here to help!
The Beginner's Guide to Gmail The Beginner's Guide to GmailYou may already have a Gmail account. Or, you're thinking about signing up for one. This guide has everything you need to make the most of that shiny new Gmail account.READ MORE

5 Useful Resume Sites for Preparing a CV That Gets Read in 2018

By   Mihir Patkar  

It’s 2018 and your resume needs to reflect that. With the right apps, you can create a modern, good-looking CV to apply for jobs.
At this point, most resume makers know how to get past Applicant Tracking Systems. To stand out, you need more, like good design, or an online profile. But in the quest to be different, you need to ensure that you aren’t forgetting the basic elements of a resume either.
How to Get Your Resume Past the Applicant Tracking System How to Get Your Resume Past the Applicant Tracking SystemNine out of every ten large companies now use a robotic Applicant Tracking System to screen your resume. We help you bypass their judgmental algorithms with simplification and keywords.READ MORE

1. CV.Me: Simplest Free Resume With a Shareable Link

useful resume cv sites
In 2018, you need a resume that can be printed as well as shared via a link. CV.Me is the simplest option to create a no-nonsense portfolio that you can download as well as share, and it looks the same online and offline.
Go to the site and start filling out every box. Your profile, work and professional experience, skills, achievements, education, links, language fluency, and hobbies. I especially like how the skills section is a scale of 10, making it a visual and beautiful CV. When you’re done, download it as a PDF.
15 Free Creative Resume Templates for Photoshop and Illustrator 15 Free Creative Resume Templates for Photoshop and IllustratorA stunning application can be the first step in landing your dream job. We have compiled the best free professional resume templates for Photoshop and Illustrator. Some packages include cover letter and business card templates.READ MORE
You can’t change templates here, and I’d advise clicking the “Save” button to sign in with your Google or Facebook account. It’ll store your data and create a link for your resume that you can share with anyone. Plus, the link isn’t permanent! In a click, you can kill that outdated link when you update or change your resume.

2. Torre Bio: Mobile-Friendly Graphical CV

useful resume cv sites
Chances are, a recruiter is going to read your resume on their phone. So you need to format your CV for mobiles if you want to make an impression. Torre Bio is a radical new approach to make a beautiful online resume.
4 Resume Formatting Tips to Make Your CV Mobile Friendly 4 Resume Formatting Tips to Make Your CV Mobile FriendlyHiring managers and recruiters use their mobile phones for everything. And that includes reading your résumé. Use our formatting tips to grab their attention and you might get the job!READ MORE
You basically create a resume as a mini-site. Each of your sections turns into a card, with just the right amount of information. All the sections are listed at the top for the reader to click or tap and be taken directly there.
It’s a little difficult to explain in words, so you should actually check out the Torre Bio of Leonardo Da Vinci. As you can see, the CV is quite customizable while looking modern, graphical, and gorgeous.

3. Resume Beacon: Free No-Strings-Attached Resume Maker With Templates

useful resume cv sites
If you search “resume maker” in Google, you’ll find plenty of results. But they require you to either pay to download the final document, or have other weird restrictions. Not with Resume Beacon though.
This is the best no-strings-attached online resume maker I have seen. Choose the style of your resume, and then start filling out data. In each section, Resume Beacon offers tips on what to say and what to avoid. Keep going till you finish all five steps, and then take a look at all the templates on offer.
5 Top Resume Builder Sites to Create Your Resume Online 5 Top Resume Builder Sites to Create Your Resume OnlineThanks to online resume builders, you can create a professional resume, CV, or bio-data in minutes. With the help of these tips, select the best one that fits your job-hunting needs.READ MORE
Each template is free to use and free to download. The file comes in PDF format, so you can’t change anything once you’re done. I’d recommend signing up for Resume Beacon so it saves your data and you can add, delete, or modify your resume in the future.

4. LaTeX Resume: PDF, LaTeX, and JSON Resume Maker

useful resume cv sites
LaTeX is a plain-text document format that is highly malleable. It isn’t often used for making resumes, but it offers a compelling proposition.
Once you build your CV with this, you can download it as LaTeX or JSON. And that, in turn, gives you plenty of flexibility to import your resume into different templates and resume makers. You no longer need to fill out data or copy-paste it. LaTeX and JSON are supported by a wide variety of tools and will conform to any template.
And just in case you like one of the templates on the site, you can download it as a PDF. Before that, LaTeX Resume will guide you through every step of making a CV, telling you what to put in your profile, education, work, skills, projects, and awards sections.

5. Resume Worded: Successful Lines From Resumes + Handy Checklist

useful resume cv sites
While these other apps are telling you what you need to include in your document, they don’t necessarily teach you how to describe your achievements. That’s what Resume Worded is for.
How To Write A Resume With The Help Of 8 Ivy School Guides How To Write A Resume With The Help Of 8 Ivy School GuidesTrying to build the perfect resume? Check out these free resume tips from some of the best schools that make up the Ivy League.READ MORE
This is a search engine of lines from successful resumes. Pick the type of job you are looking for and the type of skill. You’ll see a list of effective ways to describe accomplishments in that field. Just copy-paste, and customize it to what you did. And of course, you can always search for specific things like Python or content marketing.
Apart from that, you also get the handy Resume Worded Checklist. It’s easy to forget an important item or two, but Resume Worded will ensure you don’t. Go one by one through the whole checklist, correcting for formatting, structure, and the important items in each section.

Is LinkedIn Still Essential?

You should also decide whether you want to create or update your LinkedIn profile. Some recruiters have moved beyond LinkedIn and consider it outdated; others rely on it more than any other tool. In some ways, you could probably figure out your company’s culture based on whether they think a LinkedIn profile is essential.
All of these sites are excellent and worth a look. But once you are done picking the one you like, you need to also check our list of the last resume tools you’ll ever need.
The Last 5 Resume-Building Apps and Sites You'll Ever Need The Last 5 Resume-Building Apps and Sites You'll Ever NeedUse these fantastic resume building sites and apps when you need to make your CV stand out in the crowd. With the right tools, you can build a unique resume quickly even without design skills.READ MORE


10 Things Men Wear That Women LOVE | Clothing Items That Drive Her WILD

Tuesday, May 22, 2018

Siri on Mac: 11 Ways to Get Tasks Done With Your Voice

Akshata Shanbhag ,

We’ve shown you how to set up Siri on your Mac. Now here comes the tricky bit: figuring out what kind of tasks Siri can do for you. There are so many of them!
This guide is available to download as a free PDF. Download Siri on Mac: 11 Ways to Get Tasks Done With Your Voice now. Feel free to copy and share this with your friends and family.
The following roundup will help you on your quest by showing you what you can do with Siri on macOS. While Siri suggests a few starter queries herself, we’ll provide you with more options.
But before we get into the tips proper…

A Few Basics About Siri on Your Mac

It’s easy to figure out what to say to Siri once you get a few points straight:
  1. You don’t need to memorize commands, because Siri understands and responds to natural language just fine. (But it’s true that Siri is more versatile on iOS devices than on macOS, at least as of macOS High Sierra.)
  2. Siri makes it clear when she doesn’t understand what you’re saying, and prompts you with sample queries to help you along. You can even fix her pronunciations if she gets names wrong.
  3. If you need to change a setting or set up an app before Siri can process your query, she’ll tell you so and give you the necessary instructions as well.
  4. If you know how to use Spotlight, you’re already halfway to properly using Siri. Their commands are similar, but to work with Siri you deliver them with your voice instead of typing them into a box.
All you need to remember is that there’s no wrong way to use Siri on your Mac! Now, let’s move on to the types of tasks you can handle with Siri.

1. Search Your Mac

You can ask Siri to bring up everything from photos, documents, and presentations to emails, chats, and screenshots. If you want to refine your search with a time frame, you can throw in criteria like last weekthis month, or from [Year].
If you add keywords like the names of files, folders, and albums to your search, Siri will know what you’re talking about. Let’s say you want to search for files that you either sent to or received from a certain person. Siri will bring them right up if you add from [Contact Name] to your query.
Specifying a file or document type also works as a filter. So for example, you can ask Siri for photosscreenshotsimagesJPGs, or PNGs. All these keywords work, and you’ll get the right set of results in return. You can also ask for, say, images in the Documents folder.

2. Launch Files, Folders, Apps, and Webpages

No matter where a file or folder lives in Finder, if you tell Siri to open it, she’ll do it right away. If you want to display the item in the search results instead, use the keywords get or show instead of open.
Keywords that match app names can throw Siri for a loop, and in such cases her response is inconsistent. So it’s a good idea to use the keyword file or folder as a prefix or suffix with the file or folder name as appropriate.
Launching websites with Siri on Mac is also pretty easy and the results are accurate as long as you get the phonetics right.
To jump to pages other than the home page of a website, read the entire URL (including the word slash) as it appears on the web. You can leave out the https:// (or http://) bit. For example, if you want to visit MakeUseOf’s About page, your query should sound like this:
make use of dot com slash about
If the website URL contains a special character like hyphen, you’ll need to mention that along with the other words that make up the URL. Also, if Siri has trouble getting the domain extension right, you might want to spell it out for her. Case in point: the .ly in

3. Ask for Information

Siri is an expert not only at serving up data, but also at delivering all kinds of information. Let’s see what Siri can bring up for you.

About Your Mac and Its Data

Siri can tell you various essential details about your Mac. Those include the macOS version you’re running, your Mac’s serial number, the processor type, and the RAM capacity.
9 Essential Details You Must Know About Your Mac 9 Essential Details You Must Know About Your MacAs a Mac user, you must know certain details about your computer in case you need to troubleshoot. Here are several key Mac details you should check right now.READ MORE
You can also ask Siri to check the amount of free disk space and iCloud storage you have left, but that’s not all. You can get Siri to tell the time, spell words, search for apps in the App Store, find pictures of specific objects, and do basic math and conversions. She uses the pre-installed Mac apps to respond to your queries.

Based on Location

Siri can respond accurately to queries about:
  • Movies playing near you
  • Grocery stores, restaurants, and gas stations near you
  • The weather anywhere in the world
  • The location of apartments, railway stations, businesses, etc.
  • Directions to your destination by various modes of transport
  • The location of your friends (if you use the Find My Friends feature)
All these queries work only if you first tell Siri where you’re located by enabling location services for your Mac. You can do that from System Preferences > Security & Privacy > Privacy > Location Services. Once you enable the checkboxes for Enable Location Services and Siri & Dictation, you’re all set.
Have you synced the Reminders app between your Mac and your iPhone with iCloud? Then you can ask Siri on Mac to remind you to, for example, call your spouse before you board your flight. When you’re at the airport, the location-based reminder will pop up on your phone.

4. Search the Web

If your Mac doesn’t contain the answer to your query, Siri will get the most relevant answers for you from the web. Thus, Siri is a bit like Google for your Mac desktop. Here’s a sample of the variety of information you can elicit from her:
  • How to find a computer’s IP address
  • Show me photos of Irrawaddy whales from the web
  • Is Gmail better than Outlook?
  • What are swim lanes?
  • Which movies won an Oscar in 2018?
  • When is George Clooney’s birthday?
Siri is great for keeping up with the news, sports, and entertainment. You can ask her for the latest headlines, the schedule for upcoming baseball games, or the results of a particular matchup. Siri can also recommend movies and TV shows for you, and even bring up show times for movie theaters near you.
Monitoring Twitter is also easy with Siri. Ask her what’s trending on Twitter, or have her get the latest tweets from a particular account. Want Siri to search Twitter or show your tweets? You got it!
Remember that Siri has a fun side to her. She’ll read you a poem, tell knock knock jokes, roll a die for you, speak like a pirate, and even answer existential questions. When you get creative with your questions (and sometimes even when you don’t), she gets creative with her answers.

5. Change System Settings

It’s super convenient that you can bring up various System Preferences panels with Siri. If you ask for, say, Battery settings or Trackpad settings, Siri will open the corresponding panel for you.
Want to raise or lower the system volume, brightness, or the cursor size? Tell Siri to do that. How about telling Siri to put your Mac to sleep or mute/unmute the speakers? That works too.
You can also direct Siri to turn on or turn off system settings like Wi-FiBluetoothNight ShiftDo Not DisturbVoiceOver, and Zoom. (Inverting colors and switching the display to grayscale also works.) You’ll even get a slider switch to toggle the selected setting right in the results panel.
Another trick that Siri has up her sleeve is matching contacts to relationships. Just tell Siri that [Name] is your sister, for instance. Siri will then come back with, “OK, do you want me to remember that [Name] is your sister?” Once you respond with a yes, Siri assigns the relationship sister to the contact [Name] in your Mac’s address book (the Contacts app).
Helpfully, Siri knows how to improvise. If you say email my sister to Siri without assigning the relationship to a contact first, Siri will ask you for your sister’s name and proceed from there.

6. Read Aloud and Dictate Text

Siri can read new emails and messages for you out loud. She’ll mention details such as who sent the item and when. If you ask Siri to read your calendar, she’ll get back to you with your scheduled appointments.
You can ask Siri to read your notes too. She’ll read them one by one, but only after a confirmation from you at each step.
Additionally, you can dictate emails, messages, tweets, etc. to have Siri take them down for you. Unfortunately, you can’t compose Pages or Word documents this way. Siri’s dictation capabilities don’t stretch that far. Also, they’re not the same as your Mac’s Dictation feature. The latter is more versatile, and you can ask Siri to turn on the feature for you.
Here's What You Can Do With Mac Voice Control Here's What You Can Do With Mac Voice ControlSo you want to sling orders at your computer and have it obey you, or maybe, you want your computer to read aloud to you. Thankfully both are possible.READ MORE
For reading articles, documents, and ebooks, it’s best to use your Mac’s speech function, which can read any text back to you. With this function, you’ll hear the system voice by default.
If you want the system voice to sound like Siri, head to System Preferences > Accessibility > Speech. There, set the system voice to Samantha. The results are not perfect, but that’s the voice closest to Siri.
It’s too bad that you can’t use Siri’s voice as the system voice yet. Unlike the other voices on macOS, she sounds more like a human and less like artificial intelligence.

7. Create New Items in Mac Apps

Want to create a new note in Apple Notes or a new event in Calendar? You don’t have to switch away from the app you’re in because you can delegate either task to Siri. Apart from notes and events, Siri can create reminders, lists, messages, and email drafts for you. It’s a pity that Siri can’t create blank iWork documents, though.
Unlike Siri on iOS, Siri on macOS lags behind when it comes to integration with third-party apps like Evernote and Things. You’ll need either a bit of research or trial and error to figure out which commands (if any) work with your installed apps.

8. Call People, Book Tickets, and More

Siri can help you take care of various small personal tasks. For starters, you can call, FaceTime, message, and email people without opening the corresponding apps or looking up contacts.
Let’s say you want to message your colleague Sarah. Ask Siri to do it. She’ll then prompt you to dictate your message. Once you do that, you can give the message a once-over and tell Siri to send the message for you. Calling and emailing contacts works in a similar fashion and Siri is with you every step of the way, responding like a human.
Siri can also take care of flight and cinema bookings, plus restaurant reservations, for you. But that depends on where you live. Here in India, Siri tells me she can’t do any of those tasks.
If you tell Siri that you’re drunk, she’ll find you several taxi services and even place a call to the one you choose.

9. Post Tweets and Facebook Updates

Want to try sending out tweets and posting Facebook updates from Siri? You can do that, once you’ve set up your Twitter and Facebook accounts under System Preferences > internet Accounts.
If you want to add a hashtag, say the word hashtag and Siri replaces it with the symbol #automatically.

10. Control, Discover, and Identify Music

Siri can control playback of music that’s in your iTunes library and in your Apple Music collection. She can also play radio stations, soundtracks from movies, and new music on demand. You can direct her to play, pause, like, skip, shuffle, and jump to the next/previous tunes.
Keep in mind that Siri plays music from the Apple Music catalog by default. If you want her to play songs that are on your Mac, you’ll need to add the modifier my (as in my music) to your query.
Feel free to ask Siri for music trivia or songs from a particular genre, band, album, artist, decade, or year. She will deliver! You can also ask her to play songs like the one already playing.
Apple Music subscribers have some extra features available. Creating a personalized radio station based on previous listens and likes is one of them.
Whether music is playing on your Mac or from another source, you can ask Siri what song is playing and she’ll identify it for you.
If you like the idea of controlling your music with Siri, you’ll also want to know how to control your smart home devices with Siri.

11. Preview, Pin, Copy, and Screenshot Siri Results

You can preview a search result by hitting Spacebar after you select the result. That’s the usual macOS preview feature, Quick Look, at work.
If you want quick access to any particular set of search results Siri provides, you can pin that set to the Notification Center.
To pin results, click on the + icon at the top-right of the results box. (The icon will appear grayed out if Siri doesn’t support pinning for the type of results you have summoned.) The pinned items show up in the Today tab.
Pinning is useful when you want to keep, say, weather details for your city, the price of Bitcoin, or sports scores handy. For dynamic information like this, you don’t have to do anything to update the pinned results. Siri takes care of it.
Apart from pinning Siri results, you can drag individual items like documents, locations, and images into apps to attach them. Copying and pasting them with the usual keyboard shortcuts (Cmd + C and Cmd + V) also works!
You can even save a screenshot of the answers to a query. Grab the title bar of any results set and drop it onto your desktop or in any Finder location. It creates a screenshot instantly, saved as a PNG file.

It’s Time to Enable Siri on Mac!

Siri is a super convenient tool to have at your fingertips. You can offload the bulk of your digital tasks to her and give your hands a respite from all that typing.
If you want to use Siri, but prefer to type your queries instead of speaking, you’ll need to activate the Type to Siri feature. Head to System Preferences > Accessibility > Siri and select the checkbox for Enable Type to Siri.
Before you jump in, make sure you understand and acknowledge the risks of sharing personal data with a voice assistant. And if Siri has inspired you to work smarter, check out other Mac productivity features for an even more efficient workflow.
10 macOS High Sierra Productivity Features You Should Know About 10 macOS High Sierra Productivity Features You Should Know AboutThe macOS High Sierra update is filled with new technologies and little features that put an end to longtime annoyances. Some of these new features will help you be more productive.READ MORE

13 Essential Gmail Terms and Features You Should Know About

By Akshata Shanbhag Are labels the same as folders? How are both different from categories? You might have questions like these abo...